Peppol integration at ZORGI

About ZORGI 

ZORGI is a Belgian IT company specialized in supporting the healthcare sector, particularly hospitals and private practices, in their digital transformation. The company offers integrated software solutions for various aspects of the hospital care chain, including patient administration, care processes, hospital pharmacy management, logistics, financial management, and business intelligence. 

ZORGI was formed from the merger of two Belgian companies, Xperthis and Infohos Solutions, both of which specialized in IT solutions for the healthcare sector. Today, they operate under the NRB Group and continue to serve as a leading provider of digital solutions for the Belgian healthcare sector. 

The Challenge: Mandatory Peppol E-Invoicing by 2026 

About Peppol 

Peppol (Pan-European Public Procurement Online) is a standardized network designed to facilitate the secure and efficient exchange of electronic documents, such as invoices, between businesses and public authorities across Europe. It ensures interoperability by adhering to common standards, allowing businesses to send and receive structured e-invoices seamlessly. Belgium mandates that as of January 2026, all VAT-registered businesses must issue and receive structured electronic invoices for B2B transactions. 

Why is Peppol Becoming Mandatory? 

The Belgian government introduced this requirement as part of a broader digitization strategy and the European "VAT in the Digital Age" (ViDA) legislation. The objectives are to: 

• Increase efficiency: Automation saves time and reduces errors. 
• Reduce costs: E-invoicing is up to 75% cheaper than paper invoices. 
• Speed up payments: Less delay in invoice processing. 
• Reduce fraud: Structured data makes VAT fraud more difficult. 
• Environmental benefits: Less paper and ink consumption.  

The Solution: Peppol integration 

At ZORGI, Alluvion is responsible for maintaining the workflow that handles incoming supplier invoices, with the goal of minimizing manual intervention. With Peppol set to become mandatory, it was essential to evolve our workflow to meet these new standards. 

To address this, we have significantly enhanced the existing workflow, aligning it with Peppol requirements. By leveraging SAP’s tools like BRF+, invoice data can now be automatically populated, reducing the need for manual input and streamlining the overall process. 

These improvements represent a strategic alignment with the evolving landscape of electronic invoicing. The integration of Peppol facilitates seamless communication between businesses and government entities. 

Moreover, the automation of invoice processing through these enhancements contributes to faster processing times, reduced error rates, and lower operational costs. This not only improves cash flow management but also strengthens supplier relationships by ensuring timely and accurate invoicing. 

Building on our workflow improvements, we have implemented a solution that fully supports Peppol while streamlining invoice management. At the front end, a new input channel now allows us to receive Peppol invoices in the standardized format, ensuring all incoming documents meet the structured electronic invoicing requirements. 

Once invoices are received, the system automatically maps the data to the appropriate fields within ZORGI’s SAP financial systems. This intelligent processing ensures accurate data transfer and seamless integration with existing workflows, minimizing manual effort and reducing the risk of errors. 

The solution goes beyond basic data capture and offers comprehensive invoice management capabilities. It applies header-level logic to consistently handle cost allocations and discounts, automatically associates invoices with corresponding credit notes, and determines the correct general ledger accounts based on predefined rules.  

Additionally, it integrates purchase order information for line-level processing and manages item-level adjustments, such as extra costs or discounts, ensuring detailed and accurate financial records. 

The Results: Compliancy & Efficiency 

Overall, this approach not only guarantees compliance with Belgium’s upcoming mandatory e-invoicing regulations but also significantly improves operational efficiency. By automating and standardizing these processes, Alluvion has created a solution that delivers faster processing, fewer errors, lower costs, and more reliable financial reporting.